# PT Duta Marine Site Secretary Career Opportunities: Job Description and Requirements
Building a successful career in the offshore, marine, and oil and gas sectors requires precision, adaptability, and high-level organizational skills. PT Duta Marine, a prominent private limited company operating within Indonesia's maritime and energy landscapes, delivers fully integrated operational and maintenance solutions. Specializing in critical assets such as FSO, FPSO, FPU, MOPU, FSRU, LNG carriers, AHTS, and tugboats—alongside a proven history in FSO conversion, installation, and operation—the enterprise demands robust administrative backing at its operational sites.
For professionals seeking to build a meaningful career in this dynamic industry, stepping into the role of a Site Secretary offers a vital gateway. Below is a comprehensive breakdown of the core qualifications, technical skills, and day-to-day responsibilities associated with this position.
## Essential Qualifications and Required Skills
To thrive in a demanding offshore and marine environment, candidates must possess a strategic mix of academic credentials, technical expertise, and interpersonal strengths. PT Duta Marine looks for specific attributes in prospective site secretaries:
* Educational Background: A bachelor's degree in business administration, secretarial science, or a closely related discipline.
* Software and Digital Literacy: Advanced proficiency in Microsoft Office applications—specifically Excel, Word, and PowerPoint—coupled with hands-on familiarity using digital document management platforms.
* Bilingual Communication: Exceptional verbal and written communication capabilities in both local languages and English to draft official correspondence, site memos, and reports accurately.
* Organizational and Multitasking Aptitude: The capacity to track simultaneous site operations, respect rigorous reporting deadlines, and maintain composure during high-pressure situations.
* Integrity and Discretion: Unwavering professional ethics when managing sensitive project documentation, confidential contractor agreements, and personnel data.
## Core Responsibilities of the Site Secretary
A site secretary acts as the organizational heartbeat of the operational location. Managing the daily administrative workflow ensures that engineering, safety, and management teams can focus on core technical objectives. The primary duties include:
1. Communication and Correspondence Management
* Handling telephone inquiries, screening calls, and routing questions to the appropriate department heads.
* Managing incoming and outgoing emails, postal mail, and internal site memos efficiently.
* Drafting professional correspondence that aligns with corporate communication standards.
2. Document Control and Record-Keeping
* Typing, formatting, and meticulously archiving site-specific progress reports.
* Maintaining daily operational logs, formal meeting minutes, and mandatory safety documentation.
* Ensuring all digital and physical records are easily retrievable for audits and management reviews.
3. Scheduling and Meeting Coordination
* Organizing site progress meetings and preparing necessary briefing materials.
* Reserving conference rooms and managing logistics for team gatherings.
* Maintaining and updating the project manager’s calendar to prevent scheduling conflicts.
4. Site Reception and Visitor Management
* Welcoming visiting clients, regulatory inspectors, and subcontractors to the facility.
* Registering all site visitors in compliance with strict industrial security protocols.
* Issuing appropriate safety briefings, access passes, and protective gear requirements.
5. Office Administration and Supply Control
* Monitoring inventory levels of general office stationery and administrative supplies.
* Tracking stock for personal protective equipment (PPE) documentation forms and pantry necessities.
* Requisitioning new supplies proactively to prevent operational shortages.
6. Travel and Logistics Support
* Coordinating local transportation schedules for site personnel and visiting executives.
* Arranging business travel logistics, including accommodations and transit bookings.
* Assisting with the planning and organization of company site events and team-building activities.
Embarking on a journey with PT Duta Marine allows administrative professionals to support critical energy infrastructure while sharpening their project management and corporate communication skills in a fast-paced environment.